Requirements
- •3-4+ years of experience in HR administration, personnel operations, payroll support, or similar role in Poland
- •Experience with employment of foreign nationals in Poland and procedures involving Urząd Wojewódzki and Urząd Pracy
- •Ability to independently communicate with Polish public authorities
- •Solid knowledge of Polish labor law
- •Experience working with HRIS and Polish payroll/HR systems
- •Strong attention to detail, data accuracy, and organizational skills with ability to manage multiple deadlines proactively
- •Fluent Polish and professional English, both written and spoken
What You'll Do
- •Prepare employment and B2B contracts using standard company templates in compliance with Polish labor law
- •Coordinate the legalization process for foreign employees including drafting applications for work permits, declarations, and notifications
- •Verify foreign candidates' right to work by reviewing their residence status
- •Liaise with local government authorities regarding immigration and employment procedures
- •Maintain digital and physical personnel files and track deadlines for visa or residence permit renewals
- •Maintain data integrity within internal HRIS platforms and Polish payroll systems
- •Handle ZUS registrations for new hires and process statutory changes within legally required timelines
- •Track time and attendance data, monitor timesheet completeness, and calculate holiday entitlement reserves
- •Serve as the primary point of contact for employees regarding operational documentation-related queries
- •Identify workflow gaps and recommend solutions to optimize, automate, or standardize HR operational processes
- •Support ad-hoc general administrative office operations
Nice to Have
- •Knowledge of HiBob, eNova and Płatnik
- •Knowledge of Russian language
About CoinsPaid
CoinsPaid provides cryptocurrency payments software.
Tallinn, Estonia
100 - 250
Blockchain & Cryptocurrency